One Hope Canada Privacy Policy

In accordance with applicable laws Ness Lake Bible Camp, including all encompassing ministries thereof (the "Organization") is committed to protecting the privacy of our members, adherents, donors, volunteers, employees, guests and registered users, directors, officers and any other persons about or from whom the Organization collects personal information.

The Organization is responsible for maintaining and protecting the personal information under its control. The Organization has appointed a Privacy Officer in the person of the Executive Director who is responsible to ensure that the Organization complies with its privacy obligations in accordance with applicable privacy laws.

Identifying Purposes
The Organization collects and uses personal information for a variety of purposes including, but not limited to, providing services to individuals ministered to by the Organization; establishing and maintaining member, guest and user lists; managing payroll and benefits employee performance evaluations; establishing and maintaining lists of donors; ongoing connection and communication with guests, users, staff, etc. The Organization shall identify and explain the purposes for which it collects personal information, to the person from whom the information is collected, before or at the time the information is collected.

Consent will be obtained from the person whose personal information is collected, used and disclosed, unless obtaining the consent would be inappropriate or not required by law. Sometimes the person's consent may be implied by virtue of their membership in the Organization or specific ministry entity or because of the person's conduct within the Organization. When it is appropriate, written consent will be obtained. Written consents will be kept on file for as long as the information is reasonably necessary. A person may withdraw his or her consent at any time, subject to legal or contractual restrictions and reasonable notice. The person will be informed of reasonably foreseeable implications of the withdrawal.

Limiting Collection
Information collected will be limited to that required for purposes identified by the Organization. The Organization is committed to collecting personal information in a fair, open and lawful manner.

Limiting Use, Disclosure and Retention
Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the person or as required by law. All collected personal information shall be destroyed, erased or made anonymous as soon as the purpose for which it was collected is no longer relevant, or as permitted by law. Nothing in this Privacy Policy prevents the Organizational leadership persons from collecting, retaining and using information related to individuals ministered to by the Organization, since such information assists in providing quality services to those ministered to.

Personal information shall be maintained in as accurate, complete and up-to-date a form as necessary in order to fulfill the purposes for which it was collected.

Personal information will be protected by security safeguards that are appropriate to the sensitivity of the personal information. This safeguarding could include physical measures such as locking filing cabinets and premises security, organizational measures such as restricted access to files with personal information or technological measures such as security software.

Information regarding the privacy policy of the Organization, as well as the personal information management, shall be available as requested. The information will include:
Name and address of the Privacy Officer.
Means of gaining access to the personal information held by the Organization.
Copy of any brochures or other information that explains the organizations policies, standards or codes.

Access to Personal Information
Access to personal information will be granted, where the Organization is legally required to release the information and provided that the disclosure does not violate any applicable statutes or contracts, to the person to whom the information pertains where there is an appropriate written request. The existence, use and disclosure of the personal information will be granted within a reasonable period of time. Any inaccuracy or incompleteness of personal information will be amended as required.

Challenging Compliance
Complaints or inquiries about the collection, use, disclosure or retention of personal information and the Organizations compliance with these ten principles should be directed to the Privacy Officer. The Privacy Officer will investigate complaints and ensure that appropriate measures are taken.

Please refer any questions and/or concerns to our office


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